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Registration Fee

Registration Fee Early Bird Registration
Until 31st August 2017
Regular Registration
Ends on 17th Oct 2017
Late / Onsite Registration
18th Oct 2017
Attendee $ 510 $ 700 $ 847
Student $ 170 $ 215 $ 283

All rates are in US Dollars ($).

Registration Fee includes:

  • Full event (all days): Attendance to the conference sessions - all documentation, coffee breaks and lunches as listed in the program as well as the indicated evening functions.
  • Participants are requested to tick boxes corresponding to their attendance to sessions, side events, visits and meals.
  • Please note however that the tours have a limited capacity. Priority will be given to those who register early.

Terms and Conditions

Registrations are confirmed only upon payment receipt.

Registration fee applicable will be as per the corresponding date of payment. Payments made after the cut-off date for Early Bird Registration, will be considered as a Regular Registration. Any payments made after the Regular Registration cut-off date will be considered late registrations and applicable fees will be charged.

Should your payment not be received prior to 10 days to the event date, the Event Organizer reserves the right to cancel your pre-registration.

If the payment is made within 10 days to the event date, a proof of payment or a credit card/letter of guarantee will be required to confirm your registration.

If you cannot attend the event we are happy to accept a substitute delegate until 24th September 2017. After this date, name changes can only be coordinated onsite with a fee of USD 20.00 or QAR 73.00 per name change.

Cancellation & Refunds

100% refund - cancellation within 24 hours (01 day) after booking. Applicable for registrations and hotel bookings made before 31st August 2017 with a deduction of administrative fee of USD 100.00 or QAR 364.00

No refund - 100% cancellation fee will be charged for any cancellations after 31st August 2017 and up to 30 days prior to the event date.

Hotel Accommodation

Hotel Deluxe Single room rate per night Deluxe Double room rate per night
The Ritz-Carlton Doha, West Bay Lagoon $ 170 $ 200
  • The above room rates include Buffet Breakfast in the Restaurant and internet connection in the room.
  • Hotel rooms are booked on a first come first serve basis.
  • Check-in time is 3:00 PM. Check-out time is 12:00 PM. To guarantee rooms for earlier check-in, rooms are requested to be booked one night prior to arrival. Check-out later than 12:00 PM will be charged 50% of the room rate. Any late check-out occurring after 6:00 PM will be charged a full night (100%) of the room rate.
  • All room incidentals/extra charges will be charged to the participant and must be settled directly with the hotel. A credit card guarantee maybe required by the hotel upon check-in. Hotel will use their daily convertion rate from any foreign currency to Qatari Riyals (local currency).
  • To guarantee a hotel reservation, a compulsory deposit covering your entire stay must be paid by credit card or bank transfer and received my MCI. Bookings will be subject to availability at the time of reservation. Please note approximate conversion rate from US Dollar to Qatari Riyal ( $1.00 USD = 3.64 QAR).
  • Should you require a room upgrade from the above mentioned room, you may contact the Conference Secretariat at
  • Please note that the deadline for guaranteed room reservations is 15th September 2017. Requests for room reservations after this deadline can only be handled upon availability and with payment guarantee.
  • Please note that changes to your reservation are not permitted. Should you need to cancel your room reservation, please note that you can only do so within 1 day (24hrs) after booking, without any cancellation fee. Any prepayment for this special rate is non-refundable.

Methods of Payment

Payment of fees in US Dollars (USD) must accompany all registrations. No registration will be confirmed until payment is received. PAYMENT can be made either by bank transfer or credit card. For credit card payments, only Visa and MasterCard are accepted.

Important Notes

Registration and hotel booking not accompanied by appropriate payment as outlined above will not be honoured until full payment is received.

Registrations not accompanied by appropriate payment as outlined above will not be honoured until full payment is received.

When names of participants are NOT stated on the bank transfer, your payment cannot be linked. Consequently, your payment will be unknown to the Administration Office of the Conference Secretariat.

Only the forms of payment listed above are acceptable. Company and personal cheques are not accepted.

Currency exchange charges or bank collection fees are the responsibility of the participant.

Please do not forward any monetary payment by mail. The Organizing Committee and Conference Secretariat will accept no liability for any loss.

Insurance and Liability

In registering for the International District Heating and Cooling Conference - IDCHC, you agree that neither the Organizing Committee nor the Conference Secretariat accept any liability. Participants are requested to make their own arrangements in respect of health and travel insurance.

Confirmation of Registration for Participants

When your completed registration form plus payment is received by the Conference Secretariat, you will receive a written confirmation of your registration by email. The confirmation will include a registration number which must be submitted at the registration desk when receiving the conference badge and documents.

Cancellation of the Congress and Inability of a Registered Delegate to Attend

In the case of strikes, flood, fire, "force majeure" or any other circumstances beyond the control of International District Heating and Cooling Conference - IDCHC Organizing Committee, resulting in the partial or complete cancellation of the Conference (and of any part of its program), the Organizing Committee cannot be held liable. No refund of the registration fees or of the hotel pre-payment/deposits will be made.

Kindly direct all your accommodation or housing queries in regards to the Conference to